BOOKING FORM & SERVICE CONTRACT
SERVICE PERIOD AND SERVICE TERMS
The Service Period will be from the times listed on the attached form. We will arrive approximately 30-45 minutes before the service period. If for any unforeseen reason we are unable to arrive until your event begins or need to arrive later, we will notify you as soon as we know. If for any reason on our part (including but not limited to equipment malfunction), we are unable to start your event at the agreed upon time or continue your event, we will compensate you for any lost service time first by providing additional time up to 30 minutes if your venue permits or if your venue does not permit, a prorated refund not exceeding $50 for each hour lost. No compensation shall be made for delay caused by client once the staff has arrived at the event location noted on the contract whether due to incorrect address, insufficient power, unclear instructions or otherwise. Please note that the last 360 video booth session must end 5 minutes before the service end time. Any additional time requested by host if available must be paid in increments of no less than 30 minutes at $50. Payment must be made before additional time can be allowed. Any additional time provided or which the photo booth is used without payment will be billed to the client.
DEPOSIT AND BALANCE DUE
An invoice for the deposit in the amount of $100 will be sent upon date confirmation and receipt of this contract. The event is only reserved after receipt of this deposit. The deposit is non-refundable 60 days or less prior to event date. The remaining amount is due 14 days prior to the Client’s event. If the balance has not been submitted by this date, the Client may be subject to a 10% late penalty fee and/or cancellation. We accept all payment methods (cash, checks, credit, debit cards, zelle, cash app). Client will pay a $50.00 fee for any returned checks. Once this signed agreement is received, we will send you an electronic receipt for your deposit and invoice for contract total. We do not secure your date on our calendar until deposit and signed contract have been received. Balance is non-refundable 30 days or less prior to the event. Photo booth services will not begin until the balance is paid in full. Payment for any overage in time must be paid before additional hours are provided. If you are booking for an event less than 14 days, full payment is required.
ACCESS, SPACE & POWER FOR PHOTO BOOTH
Client will arrange for an appropriate space for the Photo Booth at the event venue. The photo booth requires a floor space of at least 6’ x 15’ x 8’ (10 x 10 x 10 for 360 booth)
If outdoors, we hope that the heavens will grant you a perfect day for your outdoor event, but there is a saying that rain on your wedding day is good luck. That's why it's important you have a "Plan B". If you choose to place the photo booth outdoors we must be in a spot that is:
• Totally dry; due to electrical equipment
• Must be on paved or grassy surface (no dirt); the color printers won't operate if it's too cold, too hot, or full of dirt.
• Protected from extremes of wind, heat and cold, and direct sunlight but not too dark. Client should ensure adequate shade from the sun to ensure good lighting of photos. The photo booth must not be moved once set to avoid potential hazard.
Client is responsible for ensuring power is available for Photo Booths. The outlet must not be shared with any other appliance. The booth setup area should preferably be indoors especially during the day. If outdoors, client should ensure adequate shade from the sun to ensure good lighting of photos. The photo booth requires at least a 110V, 10 amps, 3 prong outlet from a reliable power source within 50 feet (along a wall or safe path) of the setup area. The circuit must be free of all other connected loads. Any delay in the performance or damage to the photo booth equipment due to improper power is the responsibility of the Client. The Client shall provide crowd control if warranted and furnish provider with directions to unique event location.
**The 2-3 person 360 photo booth setup requires a minimum space 10’ deep x 10’ wide x 10’ high.
Travel costs are covered in any package up to a 50 mile radius from zip code 29730. A separate fuel surcharge will be billed for any trips that extend further than 50 miles.
DATE CHANGES, CANCELLATIONS & REFUNDS
There is a 7 day cancellation grace period for the non-refundable deposit after booking. After the grace period, any request for a date change must be made in writing at least twenty days in advance of the original event date. Change is subject to photo booth availability and receipt of a new Service Contract. If there is no availability for the alternate date, the deposit shall be forfeited. Any cancellation occurring less than thirty days prior to the event date shall forfeit all payments received.
DAMAGE TO PROVIDER'S EQUIPMENT
Client acknowledges that in the absence of damage waiver payment, client shall be financially liable for any accidental damage to the Provider's Equipment. Client is responsible for loss or damage to provider’s equipment caused by: a) Any misuse of the Provider's Equipment by Client or its guests, or b) Any theft or disaster (including but not limited to rain, fire or flood) c) loss of power or power surges to the photo booths at any time resulting in loss of pictures or damage of software and/or equipment. .
LIABILITY AND INDEMNIFICATION
Picture This! shall not be liable under any contract for direct, indirect, incidental or consequential damages (including without limitation, damages for lost profits or increased expenses) with respect to any claim arising from or related in any way to this agreement and services provided. The Client will indemnify and hold harmless Picture This! and any photo booth attendants who are independent contractors working with Picture This! at time against any and all liability related to Client's Event from the time of service and on into the future. Client will assume all legal fees claimed by third persons, provided that such loss or damage was not caused by the fault or negligence of Picture This! or its employees, agents, or subcontractors.